Browsing Tag quality

Get Your Act in Gear: Why the increased use and popularity of social media will cause you to re-think your quality monitoring program

Everyone loves a good story. And when it comes to bogus, harassing, and zombie debt collectors, you can bet those stories are warmly embraced. Even if you are relatively new to the collections industry you know that not a week goes by without some news outlet reporting on our industry—and seldom in a positive manner. Sure, there are agencies raising money for charities, donating to good causes, and working hard to put positive energy in the world, but sadly, those stories simply don’t garner the love they deserve.

In the future, our industry will likely continue to see an increase in negative media coverage, but this additional attention won’t necessarily come from the traditional mainstream media Goliaths. Instead, it will come from the consuming public through social media outlets such as Twitter, Facebook, YouTube, MySpace, online forums, and personal blogs. While consumer use of these types of outlets to voice frustrations may not be anything new (I remember reading rants about companies in chat rooms on AOL as far back as 1997!), they are increasing in popularity, and today the hundreds of social media outlets provide customers with an abundance of convenient and easy-to-use avenues for sharing their thoughts and frustrations with millions of fellow consumers.

Recent statistics indicate that there are more than 400 million active users on Facebook, (with more than 50 percent checking in every day), and more than 20 million on micro-blogging outlet Twitter. And let’s not forget about the thousands of readily accessible blogs and forums. Indeed, the avenues are open for business and people are exploring those routes.

Two years ago I was watching the evening news when a story aired about a woman whose bank had increased her credit card interest rate. The customer used her laptop and webcam to record a nearly five-minute long rant about how a major player in the banking industry had increased her rate even though she was a customer in good standing. She then uploaded the video to YouTube. Seemingly overnight the video went viral and within days she was contacted by the bank with offers to reduce the rate. To date that video has over a half-million hits. Clearly she got the bank’s attention.

Last year you may have read the The Wall Street Journal’sarticle about how Swiss food giant Nestlé was getting cyber-bullied over allegations that it purchases palm oil from a company that clears rain forests to make way for palm plantations. The result: Nestlé’s Facebook fan page got doused in negative comments and group membership ballooned to more than 96,000 members, Twitter lit up with less than ideal tweets, and grassroots videos were posted on YouTube. The company has since re-examined its sourcing practices, and invested much time, money, and energy to deal with the social media onslaught.

Clearly, there is power in social media. 

The world of debt collections is not exempt. Consumers are already taking their fight online and making their voices heard, even going so far as to upload recorded telephone conversations so that fellow consumers can have a listen. There’s the growing Facebook group, “I Hate Bill Collectors” with over 200 members, and recorded calls on YouTube which have garnered over 30,000 hits. Each day forums fill with rants about the industry and how aggressive collectors run rampant.

Our industry has always been on the lookout for those consumers who bait collectors in an attempt to secure a settlement or initiate a lawsuit, but now social media channels are leaving many companies vulnerable to Cyberspace.  For collection agencies that means collectors who behave in a way that is unbecoming of a professional can have their dirty laundry aired in front of a worldwide audience. And, in addition to a possible settlement or lawsuit, the increased exposure can be costly and require considerable energy to clean up.

With no signs of slowing down, the increased popularity should be a warning to all agencies to ensure that training and quality assurance programs are in top shape. If you’re running a bare-bones program, now is a good time to re-examine and overhaul the quality monitoring life-cycle in your shop before it’s too late.  While it might not eliminate all worry, a proper quality assurance program can greatly reduce errors, promote compliance, increase collection results, and lead to higher levels of customer and client satisfaction. It sends staff, clients, and consumers the message that your company is interested in doing things right. It means that there will be fewer opportunities for customers to expose and exploit.

The bottom line is this: Today’s collectors have to be compliant, professional, and ethical. Anything else could cause a social media onslaught that your firm wants nothing to do with. It shouldn’t take the fear of exposure to encourage you to enhance—or in some cases implement—your quality assurance program. The program should be implemented because it helps ensure compliance, fosters commitment to client objectives, and can lead to increased collection results.

Question: What are you doing to educate your collectors on how consumers are using social media to fight back against collectors? 

March 21, 2011 By : Editor Category : misc Tags:, , ,
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Avoiding Critical Errors

The latest issue of collector mentor Magazine is now available for download.

In this issue:

  • A New Year, a New You
  • Climbing to the Top w/Albert Rookard of ClientAccessWeb.com
  • Understanding the Importance of Better Business Bureau Complaints
  • Bookshelf: Getting Paid Using Social Media
  • The cm Challenge: Become More Valuable
  • 6 Ways to Quiet the Overly Talkative Consumer
  • Avoiding Critical Errors w/Jaci Minges of Security National Automotive
  • 7 Signs You May Need to Hire a Professional Collector w/Michelle Dunn
  • 6 Strategies for Effective Professional Development w/Carol Freeland of Acts Plus
  • Best Places to Work in Collections – Winners announced for 2010!
  • Exploring Student Loan Collections w/The Bursar Brothers, Dennis DeSantis and David R. Glezerman
  • Plus more!

To access the issue please log in.

February 15, 2011 By : Editor Category : recent issues Tags:, , , , ,
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Turn Up the Heat! – cm Challenge 10/26/10

THE LESSON

This past weekend was a cold reminder that the warm summer days are over. And, in the spirit of preparing for the cooler fall temperatures, we decided to fire up the furnace to ensure everything was in proper working condition. If you live in a four seasons part of the country, you no doubt are familiar with the unpleasant smell that comes along with the process, which is why my wife made certain that all of the windows in the house were open. It took about an hour for the smell of burnt dust to disappear before we were able to shut the windows so that the house could warm up.

Earlier in the week, I received an email reminder on The Extra Degree® (212°) philosophy. It was a timely reminder to ensure that I was keeping the heat turned up in other areas of my life as well.

If you are not familiar with the 212° philosophy, it goes something like this:

At 211 degrees, water is hot.
At 212 degrees, it boils.
And with boiling water, comes steam
And with steam you can power a train.

The point: One degree makes all the difference.

 

THE CHALLENGE

The 212° philosophy has become more than an interesting observation. For some, it has become a way of doing business and a way of living life.

This week pick one day and resolve to turn the heat up to 212° in everything you do. This includes work, family life, friendships, your spiritual journey, and your diet and exercise. If you like the way things go, build off the momentum and keep the fire burning bright.

American author H. Jackson Brown Jr. said,

Be willing to give that extra effort that separates the winner from the one in second place.”

Will you give what it takes?

THE REFLECTION

1. In what areas of your life do you find it most difficult to give the extra degree of effort?
2. Do you feel that extra effort gets rewarded in life?
3. Did you share the 212° philosophy with anyone else? What did they think?
4. What did you learn about yourself as a result of turn the heat up to 212°?
5. How would continual practice of this challenge change your life?

Have a great week!

Gary Jensen
Editor | collector mentor

To download companion worksheets to use with The collector mentor Challenge, please visit www.collectormentor.com/thechallenge.

Photo on Flickr c/o Ottoman42
October 27, 2010 By : Editor Category : mentor challenge spotlight Tags:, , ,
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Avoid Certain Meaningless Phrases – cm Challenge 09/28/10

THE LESSON

Last week’s challenge, One Word at a Time, encouraged us to improve our communication skills by strengthening our vocabulary. I suggested using Merriam-Webster’s “Word of the Day” email as a tool to help us do just that. If you took the time to sign up, then the word “phatic” hit your inbox this past Sunday. And, it is that word which inspired this week’s challenge.

Merriam-Webster defines the word phatic as “speech used for social or emotive purposes rather than for communicating information.”

An example of a phatic statement would be when someone asks you in passing, “Hey, how’s it going?”

If you are like most people, either you reply with a quick one-word answer (e.g., “good”) or with a question of your own (e.g., “Hi, how are you?”). Neither of you expect the other person to provide a long-winded response. In fact, you might not expect a response at all. It is merely a kind gesture.

I have monitored hundreds of collection calls over years, and there is one phatic statement that can be problematic even for the most experienced collectors. That statement: How are you today?

Collectors often inject this statement during the introduction as a way to break the ice and gently ease into the real conversation. The opening, however, is the most important part of the call and my experience has taught me that this one phrase can cause a call to get off track, especially when a consumer provides a less than favorable response, such as, “I’m doing horrible.” When this happens many collectors reply with a quick and heartless, “I’m sorry to hear that” and then launch right into a demand for payment.

Lots of collectors, especially the inexperienced among us, struggle to recover and redirect the conversation when a consumer responds in the negative, which is why I encourage collectors to think twice about using the phrase during the introduction. It sounds harmless enough, but few consumers believe you truly care about how they feel, even if you really do, and some consumers will use that phrase as an opportunity to attack the collector.

With that said, if the collector has an existing working relationship with the consumer, using that phrase can actually be beneficial to the conversation.

THE CHALLENGE

The bottom line is that in the absence of an existing working relationship using the phrase can create an awkward (and unnecessary) moment during the most important part of the call. Collectors should think twice about using it. Those who insist, however, must commit to mastering appropriate handling strategies to deal with negative responses.

This week, take a moment to analyze your introduction. If you use the phatic statement “How are you?” during the opening of your calls, assess the results it produces. If you find yourself at a loss for words when consumers provide negative responses, put some thought into how you can use their responses to redirect the conversation in an effective manner, or simply stop using the phrase altogether.

THE REFLECTION

1.    Do you think the question “How are you doing today?” causes problems in the opening of the call? Why or why not?
2.    How do you recover when you ask a consumer how they are doing and they respond with an unfavorable answer?

Stay cool, calm, and collected,

Gary Jensen
Editor | collector mentor

To download companion worksheets to use with The collector mentor Challenge, please visit www.collectormentor.com/thechallenge.

September 28, 2010 By : Editor Category : mentor challenge spotlight Tags:, , , ,
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One Word at a Time – cm Challenge 09/21/10

THE LESSON

Over the past few weeks, my two-year-old son has shown tremendous improvement with his vocabulary and comprehension. He is now at the stage where he points out and names everything he sees. His development is allowing the two of us to communicate more clearly, resulting in less confusion and frustration. As a parent, it’s pretty cool. As a collection professional, it’s a timely reminder of the important role that vocabulary plays in our conversations with customers, teammates, bosses, and clients.

In his blog post The Importance of a Good Vocabulary, author Bo Bennett lists the following benefits for strengthening your vocabulary:

  • Increasing your vocabulary allows you to use more descriptive words to better communicate your thoughts.
  • Understanding the meaning of more words will allow you to better understand information that you are reading or listening to (comprehension), thus increasing your retention. 
  • Having a larger vocabulary to call upon will help your verbal communication flow and allow you to start eliminating noises such as, “umm” and “uhh”. 
  • Being able to use more colorful words in speaking to others will allow you to project a more intelligent image. 
  • Knowing more words will make you a better Scrabble® player.

Given the fact that our profession relies heavily on effective communication, certainly we can all agree that Bo makes some excellent points. After all, what collection professional doesn’t want to communicate thoughts more clearly, sound more knowledgeable, and improve his Scrabble® skills?

THE CHALLENGE

This week make a concentrated effort to upgrade your communication skills by strengthening your vocabulary one word at a time.

Here are three ways to make it happen:

  1. Learn one new word each day. You might even consider using Merriam-Webster’s “Word of the Day” email to have a daily vitamin delivered directly to your inbox.
  2. Look up unfamiliar words. Often times we come across unfamiliar words. When that happens, take the time to look up the meaning of the word to further your comprehension.
  3. Use juicier words. Marketing pro Drew McClellan understands the importance of word choice. In fact, he’s a big fan of using juicy words. In his post, My language is just grating!, Drew provides a three fun and challenging exercises that you can use to sharpen your skills. Be sure to click through and check it out.

THE REFLECTION

1.    How does word choice influence your conversations with customers?
2.    Do you think a stronger vocabulary creates more credibility with your audience?
3.    What tips do you have for strengthening your vocabulary?
4.    What did you learn about yourself as a result of completing Drew’s exercises?

Be strong this week!

Gary Jensen
Editor | collector mentor

To download companion worksheets to use with The collector mentor Challenge, please visit www.collectormentor.com/thechallenge.

September 21, 2010 By : Editor Category : mentor challenge spotlight Tags:, , ,
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Economic Aftershocks: Managing Risk on Your Collection Floor in 2011

Economic Aftershocks: Managing Risk on Your Collection Floor in 2011

Live Webinar

September 21, 2010 1pm EDT/12pm CDT

Duration: 75 minutes

Cost: $79 USD

Reserve your seat today!

The economic collapse that influenced creditors and collection agencies over the past 18 months had varying effects. More consumers (and businesses) fell behind on obligations, some for the first time ever, and many companies were forced to do more with less.

According to the latest insideARM.com Confidence Survey:

  • More than 50% of agency executives reported moderate to large increases in placements during the 2nd quarter.
  • 26.6% are accepting more payment arrangements (meaning the relationship with the customer will be extended as a result).
  • Even though placements are on the rise, 22.9% of agencies, 19.6% of creditors, 22.2% of law firms, and 16% of debt buyers eliminated jobs in 2Q 2010.

With placements, complaints, and lawsuits on the rise, collection executives must ensure their operation is adequately prepared to weather the storm as we head into 2011. This is especially true for those companies that have cut jobs and are now being forced to do more with less.

What You will Learn in Part 2

Attend The Perfect Storm - Economic Aftershocks: Managing Risk on Your Collection Floor in 2011 right from your computer on September 21st to receive these key takeaways: 

  • Understand why a formal complaint system is important and the benefits it offers your collection business.
  • Review complaint handling best practices and identify implementable practices that support your business philosophy and vision.
  • Learn a systematic approach for implementing a formal complaint system at your agency.
  • Familiarize yourself with quality assurance monitoring best practices to reduce compliance risk while increasing collections and customer service.

About the Presenters:

Jaci Minges, Training & Quality Assurance Manager, Security National Automotive Acceptance Corporation

Jaci is the Training & Quality Assurance Manager of Security National Automotive Acceptance Corporation. Jaci has been in the ARM industry for 9 years. She is responsible for training and development of new and existing employees through formal and as well as informal training methods, quality assurance and compliance throughout the call center (customer service, collections and recovery), and dialer administration. She is currently working on earning her MS.Ed. and is a member of the ACA (Creditor’s International) and the American Society of Training and Development.

John McNamara, Chief Marketing Officer, LiveVox

Chief Marketing Officer for LiveVox and director and founder of Fidelis Recovery Solutions, Inc, John McNamara is a 27-year industry veteran with experience in all phases of collection and recovery operations with intense focus on technology applications, call center optimization and compliance management.

Prior to joining LiveVox, John was COO for AMO, SVP of Operations for Nationwide Credit/ACB and VP of Operations for United Recovery Systems, LP.

John is a frequent speaker/panelist/consultant and author addressing key issues and trends in the collection industry. John was recently named to Collection Advisor magazine’s list of the Top 50 Most Influential Collection Professionals for 2006. In 2007, John was appointed Vice President and Board Member of the Georgia Collectors Association. John was inducted into the Gerson Lehrman Group GLG Leaders Program in 2008, and John is the 2009 winner of the ACA Kurt Swersky award for leadership.

John is currently Chairman of the ACA Affiliate Committee, Board Member for collector mentor and member of the ACA Technology Committee.

John is a summa cum laude graduate of Kennesaw State University with a Bachelor of Business Administration degree in Finance. Lastly, John is a long suffering Kansas City Chiefs fan and a diehard Kansas Jayhawk.

Gary Jensen, Founder & Chief Learning Officer, Skills World

Gary Jensen is the founder and chief learning officer of Skills World – a training , coaching, and consulting company which specializes in serving members of the credit and collection industry. Gary has twelve years of industry experience and is a former ACA Certified Instructor, past member of ACA’s esteemed Education Council, and former ACA National Director.

Gary is also the creator and editor of collector mentor™ – the credit and collection industry’s premier training aid for frontline industry professionals. He has appeared as a guest speaker at several industry events and his articles and advice have appeared in many of the industry’s leading publications.

This is a lesson that all collection executives must have!

Reserve your seat today and then get ready for Part 3 – The Social Media Swarm on October 26 at 1pm EDT.

Session Three Preview:

  • Discussion of how social media is affecting business.
  • Review of the popular social media tools and how consumers are using them to voice their frustrations.
  • What strategies you can use to stay on top of the social media buzz.
September 17, 2010 By : admin Category : industry news Tags:, , , , ,
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Magnificent Quality – cm Challenge 08/18/10

THE LESSON – MAGNIFICENT QUALITY

This past weekend I spent some time cleaning and organizing my office. I wanted to go through a couple boxes of “stuff”, toss what needed tossing, and keep what needed keeping. When I opened the last box I was met with a pleasant surprise—desk memorabilia from a previous job.

As I sorted through the desk toys, stress balls, and conference souvenirs, a gift given to me by a fellow supervisor caught my attention. It was a framed Successories® picture that included the following quote: “Quality: Countless, unseen details are often the only difference between mediocre and magnificent.”

Dusting off that picture took me back in time and I took a moment to reflect on the occasion. A few days prior, this supervisor and I had struck up a conversation on the topic of phone quality assurance. We talked about the behind-the-scenes hard work and preparation that goes into creating a positive customer service/collection call, and we both agreed that while customers might not see all of the “countless, unseen details,” they do see the finished product and they know whether or not the end product is “mediocre or magnificent.”

Companies spend thousands of dollars each year to achieve high standards of quality through initiatives such as Six Sigma and LEAN. Perhaps you have even heard of the phrase Total Quality Management. Quality products and services not only attract and retain clients, but they also help make the workday more efficient and more productive. Clearly, quality really does separate the mediocre from the magnificent.

THE CHALLENGE

My favorite quote on the topic of quality is attributed to United States Marine William A. Foster. He says,

Quality is never an accident; it is always the result of high intention, sincere effort, intelligent direction, and skillful execution; it represents the wise choice of many alternatives.”

Foster knew a thing or two about being magnificent. After all, he received the military’s highest decoration, the Medal of Honor, for jumping on a grenade and acting as a human shield in order to save the life of a fellow Marine. Although Foster eventually died because of the injuries sustained in the explosion, his heroic action is anything but mediocre and it most certainly was not an accident.

This week spend a moment reflecting on Foster’s quote and determine if the work you produce is a result of high intention, sincere effort, intelligent direction, and skillful execution. Do you leave your customers with mediocrity or magnificence?

THE REFLECTION

1.    What did you learn about yourself this week as a result of completing this challenge?
2.    How can you continue to benefit from this challenge in the future?
3.    What was your biggest takeaway?
4.    What positive changes could you make going forward in order to maximize the benefit of this challenge?
5.    How would continual practice of this challenge change your life?

Mediocrity or magnificence: What will you leave behind this week?

Gary Jensen

Editor | collector mentor

To download companion worksheets to use with The collector mentor Challenge, please visit www.collectormentor.com/thechallenge.

August 18, 2010 By : Editor Category : mentor challenge spotlight Tags:,
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